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Backups are crucial to the survival of your business. If a catastrophic failure permanently disables your computer system, it will have grave consequences for your business, unless you have a proper backup.

WHAT TO BACK UP

Many businesses are not fully aware of what must be backed up. Here is a run down

Files
Back up daily all files you create and work on. These are Photos, Word or Excel files and PowerPoint presentations.

Email
If your business uses e-mail, you should back this up daily. Usually, e-mails are stored in one file, but this can vary from system to system. Your IT company should be fully aware of how to back up all e-mails.

Address Book
If you have a list of all your contacts in your address book, this should be backed up too. If you use Outlook Express for your e-mail, you probably use this to keep track of all your contacts.

Accounting Information
You may find that your accounting software contains all your transactions and the history of your company accounts. It is imperative to keep a hard copy of this as well as backing up the electronic version.

Other data files
Make sure you back up applications containing data about your clients or your business. In addition, Microsoft Office templates, Speech software files, Word Autocorrect options and even your Favourites folder, should all be backed up.

Our experience has led us to take a very strict view on the importance of backup. If you do not back up your systems, you could be destroying your business.